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A Submitting Company is a company approved by OCIMF to commission inspections and submit inspection reports in their own name into an OCIMF programme database. OCIMF programmes are namely: Ship Inspection Report Programme (SIRE), Barge Inspection Report Programme (BIRE), and Offshore Vessel Inspection Database (OVID). Since the establishment of OCIMF programmes, mainly OCIMF Members have been given Submitting Company rights.
Third party contractors are currently permitted to submit reports into the SIRE Programme on behalf of an OCIMF Member; this permission will end in August 2022.
The recent decision by the Executive Committee to separate Submitting Company rights from OCIMF membership status necessitated the creation of a new set of requirements for becoming a Submitting Company. This is to ensure that OCIMF maintains sufficient governance control over its programmes.
This document sets out the criteria for a company to be considered for approval as a Submitting Company in SIRE, BIRE and OVID. It also sets out the requirements for retaining Submitting Company status on an ongoing basis.
Contents
Introduction
Part 1: Eligibility Criteria
Criteria 1
Criteria 2
Criteria 3
Criteria 4
Criteria 5
Approval Process
Appeal Process
Part 2: Agreement with the OCIMF Code of Conduct and Terms & Conditions
Part 3: Probationary Period and Requirements for retaining Submitting Company status
Probationary Period
Requirements for retaining Submitting Company status
Report Submission - Quality
Report Submission - Quantity
Inspector Management / Sponsorship
Annex A - OCIMF Inspection Report Validation Best Practice
Annex B - Applicant Questionnaire
Annex C - Defined Terms